You need to change the original data firstly, and then create column chart based on your data. I need to sort my Pivot Tables on a regular basis by the products in order of importance to the business. I'll change the very first entry on January 1 from $32 to $3200. Reverse order of items in an Excel chart legend . 2. Get the free workbook ... (Categories) to the Legend (Series) box. If you need to sort your Pivot Table by a sequence other than say Numeric or in Date order then this will be very useful. the series name. Figure 1. To change the text in a PivotChart LEGEND, switch from PivotChart View to PivotTable View. Then I added: "Sort it in reverse order, i.e. Click the Select Data option and Excel displays the Select Data Source dialog box. However, if you're not satisfied with the order that Excel puts the legend in, you can change it. 2. 3. In the Select Data Source dialog box, under Legend Entries (Series), select the legend entry that you want to change, and click the Edit button, which resides above the list of the legend entries. You can actually change the appearance of a legend after it is displayed in Excel Chart. A standard chart use range of cells, on the other hand, a pivot chart is based on data summarized in a pivot table. See screenshot: 2. One day, a friend asked me how to sort a bar chart in descending order. 0. Sound like a silly question, but it is a bit confusing indeed. I have also included the preferred sorting order of the data. Excel displays the Format Data Labels pane. To make this change, right-click and open up axis options in the Format Task pane. On the Design tab, in the Type group, click Change Chart Type. In Excel, you can apply Custom Sort on a range / table. The most straight forward way to do this is to rearrange their order in the associated pivot table. For examaple you may have a Minim, Maximum and Average Sales price in your chart data which you want to display in the order Average, Maximum then minimum. 2. Things to Remember About Legends in Excel Chart Legend is the space located on the plotted area of the chart in excel. Change the sort order by "Sort by column". That creates a series for each year, and shows one year in blue, and the other in orange. Click OK. Step 1 – Pick a Chart to Change. The 3 columns that are summarized are shown in the red box in the PivotTable designer. 1. Please refer to the snapshot below. But I've always found dragging items around the chart to be really difficult However, note that changing the legend name with the dialog will not change the text that is containing data in the column. This same technique works in all charts and graphs as far as I can tell. Just select the field and move your cursor on the boundary. I’ll show you two examples in Excel Video 471. Sort the List. Choose Select Data in the Data section. You can change a pivot table option, to make the PivotTable Field List show the fields in alphabetical order. Re: Change order of Legend without changing the order of the chart then a textbox is your easiest option. It will be converted to … Well, the column headers in the pivot table have the text that shows in the pivot chart legend, i.e. Check the box that corresponds to the bit of pivot table or Excel table information that you want to use as the label. In Excel charts, series are drawn in a particular order and legend entries are listed in their own particular order, based on series number, series chart type, the axis a series is plotted on, and other features, like axis category order and whether series are stacked. Right-click a cell in the pivot table, and in the pop-up menu, click PivotTable Options. Please give it a try. In the chart above, the legend is located in the top center of the graph, showing a bulleted list with text “A” and “B Sales”. Step2: go to DATA tab in the Excel Ribbon, and click Sort A to Z command under Sort & Filter group. 4. Then the order will be applied in the visual. Result: Note: pie charts always use one data series (in this case, Beans). Step 1. You can create a pivot chart by using two ways. Individually change the order of items. For example, if you want to label data markers with a pivot table chart using data series names, select the Series Name check box. A pivot chart is already a dynamic chart, but you have to make changes in data to convert a standard chart into a dynamic chart. Create a proper order column if you don't have one. To make it easier to find the fields in the long list, you would like the field list in alphabetical order. To apply the Chart Template to an existing chart: Right-click the existing chart and choose “Change Chart Type…”. If we want to change the space occupied by the Legend select the Legend and drag the legend using the mouse as per required size. She replied: "I did. The Change Chart Type window will … Look at the following example. Hi Arpaporn, To change the text in the chart legend, do the following: 1. To do this, right-click on the legend and pick Font from the menu. We can sort the legend column [Change Reason] in the original table. We have even deleted the legend and selected a new default legend, without any effect. click Chart Layout>Format Selection or Menu>Format>Data Series …, on popup menu Format Data Series click Order, then click individual series and click Move Up or Move Down buttons to adjust the stacking order on the Axis for the subject series. Choose Pie. There a couple of ways to change chart plot order, the order that Excel plots data in a chart. Reverse order of items in an Excel chart legend. It can get rather complicated to create many of these charts in Excel (in some cases more than 10 columns with formulas) and it really can cost a lot of time in research. This Micro Tutorial will demonstrate on a Mac how to change the sort order for chart legend values and decrpyt the intimidating chart menu. You should be able to drag the labels in the table and see the result in the chart. People often ask how to move series within a chart or within a legend. Effect of Series Type on Order of Legend Entries . Change an Excel pivot chart layout, or choose a different chart type for one series to create combo column-line chart. you could also stack two charts on top of each other with one plotted the way the legend requires and your desired chart on top of it with the chart area set to 'no fill' so that you can see the legend of the other chart underneath. Microsoft Excel automatically generates a legend with each chart you create, so you don't need to worry about figuring it out for yourself. 0 Comments Suggested Videos. Enter a new chart value into the Y values box. Series are listed according to chart type, regardless of their plot order. The data is sorted in descending order." When I check the box, Excel reverses the plot order. You can change to a different type of pivot chart at any time. This matches the bottom-to-top stacking order of the series in the chart. You can delete the selected entry's current value here, and type in a new value to change your chart. I told her to sort the data. Steps to Create a Pivot Chart in Excel. Notice, nothing that in the chart has changed. Right click the chart, and click Select Data in the right-clicking menu. When Excel is installed, the default chart is a 2-D Column chart, but you can easily change the default chart type. Right-click the legend, and choose Select Data in the context menu. Change Pivot Chart Type. You’ve probably already completed this step, but the first thing that you need to do is open your Microsoft Excel file and figure out which chart or graph you would like to change. Best Regards, Dale Ah. Article by: Yolanda Cuesta. The order of chart types in the legend is area, then column or bar, then line, and finally XY. ascending… Now, let me change a value in the source data. Edit that in the pivot table and the change will reflect in the pivot chart… There, near the bottom, you'll see a checkbox called "values in reverse order". Author: AnnieCushing. If you have multiple Y output categories in your chart, such as multiple bars, make sure to use a comma to separate each value here. Luckily, Excel includes controls for quickly switching the order of axis values. The entries in the chart legend are different than the series order in the 'Legend Entries (Series)' column of the 'Select Data Source' dialog. In our example we are just using our Trade Show Checklist. Select the chart. To update the chart, you need to tell Excel to refresh the data, and the easiest way to do that is to right click either on the chart or the pivot table, and choose refresh. How to change the number of sheets for new workbooks Excel 2016 automatically creates one worksheet in each new workbook, but you can force it to create as many worksheets as you need. Follow these steps: With the chart selected, click the Chart Tools Design tab. But, pivot table doesn't give option to apply custom sort. You will have to manually drag the fields to provide sorting order. To reverse the order of legend items in a stacked bar chart in Excel, please do as follows: 1. Clustered Column Chart in Excel Example #1. There is a summarization of a data, this summarization is a performance report of a company, suppose some sales team in different location zone, and they have a target for sale the product. 3rd series is a Clustered Column Chart They are in the order as follows: Series2 Series1 Series3 (Where Series 2 is stacked on top of Series 1) I want to change the series order now as follows: Series2 Series3 Series1 I tried right clicking on my chart and went into Format Data Series - Series Order and change the Series order there. The name really applies, because you actually can rotate, or pivot, your data around. Just do the following steps: Step1: select the first column (product column) except for header row. Final result: How to edit legend. When we encounter an Excel chart without a legend, we can easily add a legend through these steps: Add legend to an Excel chart. 1. 3. You can see a sample of raw data and the Pivot Table below. A new chart will be inserted on the sheet and all of the Template's formatting options will be applied. To get a pivot chart of a country, swap the data over the axis. Formatting an excel legend. Click anywhere on the chart Pine BI wants to change this, by making them available at any time, just like standard Excel charts. You can manage the order of items one by one if you don’t want to reverse the entire set. Done. If you’re reversing the values, the check box reads “Values in Reverse Order.” 2. Another way to change the order of the data series (and thus affect the legend) is to right-click any element of the chart (including the legend) to display a Context menu. So it’s very easy to move columns. A legend tells the reader what each section of the graph is. When you create a chart in Excel, you may find that you need to change the order of the way the data series is displayed in your chart. 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